Makati City is where purchase orders are signed, letters of credit are issued, and import decisions are made at the corporate level. It is the Philippines’ financial capital — home to multinational procurement offices, trading companies, retail conglomerates, and financial institutions that move high volumes of goods across domestic and international supply chains every week. When a shipment leaves a supplier without independent verification, the risk lands entirely on the buyer. Pre-shipment inspection (PSI) transfers that risk back where it belongs — to documented evidence, not supplier assurances. Global Quality Services provides second-party and third-party pre-shipment inspection for Makati City businesses that need verified product conformance before a single payment is released and before a single carton leaves the origin facility.
Second-Party vs. Third-Party Pre-Shipment Inspection: Understanding the Difference
| Third-party inspection — recommended | Second-party inspection | |
|---|---|---|
| Who conducts it | Independent firm with no stake in the transaction | Buyer’s own team or appointed representative |
| Accepted by banks | ✓ Yes — letter of credit compliant | – Not typically accepted |
| Regulatory acceptance | ✓ BOC & DTI compliant structure | – Limited regulatory standing |
| Best suited for | New suppliers, high-value orders, export & LC transactions | Established suppliers with defined, pre-agreed standards |
| Disputes & claims | ✓ Report is legally defensible evidence | – Seen as buyer’s own assessment |
| Report turnaround | Within 24 hours of on-site completion | Varies by buyer’s internal process |
Global Quality Services operates exclusively as an independent third-party inspection provider, issuing impartial inspection certificates and reports accepted by trading partners, issuing banks, and Philippine regulatory authorities.
What Gets Inspected — and to What Standard
Pre-shipment inspection with Global Quality Services goes well beyond a visual check at the loading dock. Every engagement is scoped to your purchase order, product specifications, and applicable regulatory requirements before the inspector is deployed.
Our inspection covers confirmed quantity against purchase order and packing list, workmanship and cosmetic assessment against approved samples, dimensional and performance checks, packaging durability, labelling and marking compliance, barcode verification, and carton integrity testing where specified. Products subject to mandatory Philippine National Standards (PNS) under the Bureau of Philippine Standards (BPS) are cross-checked against current BPS requirements. For export-bound shipments, destination-market standards are incorporated into the inspection scope at the outset.
Sampling methodology follows ISO 2859-1 — the international standard for attribute sampling — with Acceptable Quality Levels (AQL) defined and agreed between buyer and supplier before inspection begins. This means your pass or fail result is based on a globally recognized statistical framework, not an inspector’s subjective judgment on the day.
Our Pre-Shipment Inspection Process for Makati City
Makati City clients receive a defined, three-stage inspection process that delivers a fully documented, photographic result within 24 hours of on-site completion — giving procurement and finance teams the evidence they need to act with confidence before any payment is released.
From the moment your purchase order details are submitted, our process is structured to eliminate ambiguity at every stage. You know what will be checked, at what standard, and exactly when the report will be in your hands — before your supplier has any opportunity to ship a non-conforming batch.
Step 1 — Scope Confirmation and Scheduling
Your inspection scope, AQL levels, and applicable product standards are locked in writing before any inspector is deployed. We review your purchase order, approved samples, and any destination-market regulatory requirements at this stage — so the inspection criteria reflect your actual contractual obligations, not a generic checklist.
Step 2 — On-Site Inspection at the Supplier Facility
Our qualified inspector conducts the full agreed assessment at the supplier’s warehouse or production facility, working through quantity verification, quality checks, functional testing, and packaging compliance within the confirmed inspection window. Every finding is recorded in real time with photographic documentation.
Step 3 — Inspection Report and Certificate Delivery
A complete, photographic inspection report with a definitive pass, fail, or conditional result is delivered to your Makati City team within 24 hours of inspection completion — providing the documented evidence required to release payment, initiate a supplier dispute, or request remediation while the goods remain at the point of origin.
Why Choose Global Quality Services for Pre-Shipment Inspection in Makati City?
When procurement decisions are made at the executive level and payment terms are tied to letter of credit conditions, the inspection report that lands on your finance team’s desk needs to be unimpeachable. Global Quality Services delivers inspection reports built to that standard — structured for bank submission, legally defensible, and produced by inspectors trained to ISO 2859-1 sampling disciplines with no commercial relationship to your suppliers. We understand the speed at which Makati City’s trading and procurement operations move, which is why our scheduling, execution, and reporting cycle is built around a 24-hour turnaround. Every report includes photographic documentation sufficient to support a payment dispute, supplier claim, or customs query without requiring a follow-up visit.
Pre-Shipment Inspection FAQs
Q1: Is third-party pre-shipment inspection required for all exports from the Philippines?
Not universally, but many destination countries, letter-of-credit terms, and regulated product categories under DTI and BOC rules require a documented third-party inspection before shipment clearance.
Q2: How is the AQL level for my shipment determined?
AQL is agreed upon between the buyer and the supplier before inspection begins. AQL 2.5 is the global benchmark for most consumer goods; higher-risk or safety-critical products typically require AQL 1.0.
Q3: Can Global Quality Services inspect goods at supplier facilities outside Metro Manila?
Yes. Our inspector network covers Metro Manila and key manufacturing zones across Luzon, with engagements in Visayas and Mindanao available upon request and with advance scheduling.
Q4: What does a pass, fail, or conditional result mean in your inspection report?
Pass means the shipment meets the agreed AQL. Fail means defect levels exceed the AQL threshold. Conditional means minor issues were found that require documented supplier remediation before release.
Q5: How long after booking is an inspection typically scheduled?
Most inspections in Makati City and Metro Manila are scheduled within two to three business days of booking confirmation, subject to supplier facility availability and production readiness.